Our Complaints Policy
We are committed to providing a high quality legal service to all our clients. When something goes wrong we need you to tell us about it. This will help us to improve our standards.
Our Complaints Procedure
If you have a complaint, contact us with the details.
The Solicitors Code of Conduct requires us to tell you that you are entitled to complain about our bill to you and there may also be a right to object to the bill by making a complaint to the Legal Ombudsman and/or by applying to the court for an assessment of the bill under Part III of the Solicitors Act 1974. If all or part of the bill remains unpaid, we will charge interest.
What will happen next?
- We will either telephone you or send you a letter acknowledging your complaint and asking you to confirm or explain the details set out. We will also let you know the name of the person who will be dealing with your complaint. You can expect to hear from us within two days of us receiving your complaint.
- We will record your complaint in our central register and open a separate file for your complaint. We will do this within a day of receiving your complaint.
- We will then start to investigate your complaint. This will normally involve the following steps.
- We will pass your complaint to our client care partner, within 3 days. If you are complaining about him/her, we will pass your complaint to another partner within 3 days.
- He/ she will ask the member of staff who acted for you to reply to your complaint within 5 days.
- He/she will then examine their reply and the information in your complaint file. And, if necessary, he or she may also speak to them. This will take up to 3 days from receiving their reply and the file.
4. The client care partner (or if appropriate another partner) may then invite you to a meeting and discuss and hopefully resolve your complaint. He or she will do this within 3 days.
Within 2 days of the meeting, we will write to you to confirm what took place and any solutions has agreed with you.
5. If you do not want a meeting or it is not possible, we will send you a detailed reply to your complaint. This will include suggestions for resolving the matter. The client care partner will do this within 5 days of completing the investigation.
6. At this stage, if you are still not satisfied you should contact us again. We will then arrange to review our decision. This will happen in one of the following ways:-
a) Another partner of the firm will review the initial decision within 10 days.
b) We will ask another firm of local solicitors to review your complaint within 5 days. We will let you know how long this process will take.
c) We will invite you to agree to independent mediation within 5 days. We will let you know how long this process will take.
7. We will let you know the result of the review at a) and b) above within 5 days of its end. At this time, we will write to you confirming our final position on your complaint and explaining our reasons. If we have to change any of the time scales above, we will let you know and explain why.
8. If we have responded within eight weeks, you can bring your complaint to the Legal Ombudsman service once we have made it clear that we have issued our final response. The Legal Ombudsman has strict time limits and you must complain within 6 months of our final resolution letter at P.O. Box 6806, Wolverhampton WV1 9WJ or or by email to firstname.lastname@example.org or by telephone on 0300 555 0333 (if calling from overseas +44121 2453050). You can also complain online here: https://www.legalombudsman.org.uk/helping-the-public/make-a-complaint/.
9. You may complain within 6 months of our final resolution letter to the Legal Ombudsman at P.O. Box 6806, Wolverhampton WV1 9WJ or or by email to email@example.com or by telephone on 0300 555 0333 (if calling from overseas +44121 2453050). You can also complain online here: https://www.legalombudsman.org.uk/helping-the-public/make-a-complaint/.
10. The Legal Ombudsman could help you if you are not happy with your solicitor’s work or service and need to put things right.
- Not replying to your emails, letters or calls within a reasonable time.
- Losing your documents or giving you unclear advice.
- Charging you an amount you are not happy with.
- Not explaining issues properly so you do not understand
11. Alternatively, the Solicitors Regulation Authority could help you if you think a solicitor might be dishonest or you have concerns about their behaviour.
- Shutting down their law firm without telling you.
- Dishonesty or deliberately overcharging you.
- Taking or losing your money.
- Treating you unfairly because of your age, a disability or other characteristic.
Contact the SRA at :
199 Wharfside Street
t: 0370 606 2555 or email firstname.lastname@example.org or visit https://www.sra.org.uk/consumers/problems/report-solicitor/